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21 Instruments for Freelance Writers to Assist You Keep Organized and Productive

As a contract author, that having the fitting instruments could make all of the distinction. Listed below are 21 important instruments that may assist you write higher, quicker, and extra effectively.

A dependable laptop computer or pc and comfy workspace

That is maybe a very powerful instrument for any freelance author. In spite of everything, you possibly can’t write with no system to kind on. Be certain your laptop computer or pc is quick and environment friendly so you possibly can keep away from irritating delays when engaged on deadlines.

These are our favourite laptops:

Product Title

Product Title

2022 Apple MacBook Air Laptop computer with M2 chip: 13.6-inch Liquid Retina Show, 8GB RAM, 512GB SSD Storage, Backlit Keyboard, 1080p FaceTime HD Digicam. Works with iPhone and iPad; Midnight

Microsoft Floor Laptop computer 4 13.5″ Contact Display – AMD Ryzen 5 Floor Version – 16GB Reminiscence – 256GB Strong State Drive with Home windows 11 (Newest Mannequin) – Platinum

Lenovo Flex 5 Laptop computer, 14.0″ FHD Contact Show, AMD Ryzen 5 5500U, 16GB RAM, 256GB Storage, AMD Radeon Graphics, Home windows 11 Residence, Graphite Gray

One of many advantages of being a freelancer is that you could work from anyplace, however regardless of the place you’re employed, you’ll work higher when you’re comfy. So take into account making a workspace in your house that features:

  • A snug chair. You’ll be spending a number of time sitting down to write down, so it’s vital to have a cushty chair that helps your again and posture. Put money into a good-quality chair that you should utilize for years to return.
  • A desk or work floor. Once more, you’ll want a spot to place your laptop computer or pc the place you possibly can comfortably kind for lengthy durations of time. A desk or work floor provides you the area it’s essential to focus whereas writing.
  •  Blue gentle glasses. Blue gentle has been proven to suppress melatonin manufacturing, which makes it tougher to go to sleep at evening. In case you don’t already personal blue light-blocking glasses, get them now!

A Dependable web connection

An web connection is crucial for any freelance author. In spite of everything, you want to have the ability to analysis your matters, pitch potential purchasers, and submit your work – all on-line.

Be sure to have a quick and dependable web connection so you possibly can keep away from irritating delays and issues with purchasers. 

If the web is spotty in your space, ensure you have a backup plan for find out how to submit your work.

A great phrase processor – one thing with sturdy grammar and spell-checking options

A great phrase processor will assist you write higher, quicker, and with fewer errors. Be sure to select a phrase processor with sturdy grammar and spell-checking options so you possibly can keep away from embarrassing errors.

Our favorites embrace:

  • Google Docs. This free service means that you can create paperwork, spreadsheets, shows, drawings, and types on-line. It additionally provides highly effective collaboration instruments like Google Drive chat and electronic mail integration.
  • Microsoft Phrase. Microsoft Phrase is among the finest applications accessible for modifying textual content. It’s simple to study and comes with many helpful options.
  • Scrivener. Scrivener is a sophisticated program designed particularly for writers. It helps you arrange concepts, handle tasks, and collaborate with others.

Lastly, at the side of an excellent phrase processor, take into account additionally having an excellent note-taking app – one thing easy and straightforward to make use of. 

You might not take into consideration this as a “instrument” per se, however a note-taking app is crucial for any freelance journalist. Whether or not you like pen and paper or digital notes, a note-taking app will assist you maintain monitor of your ideas and concepts

An Straightforward to Navigate Web site

A well-designed web site makes it simple for purchasers to seek out you and study extra about your companies. Be certain your web site is skilled and straightforward to navigate so you possibly can appeal to the fitting purchasers.

Take into account the following tips when designing your website:

  • Use clear navigation. Shoppers wish to know what they’re entering into after they rent you. They received’t spend their cash on somebody who doesn’t present clear instructions.
  • Preserve issues easy. Don’t overload your website with an excessive amount of info. Preserve it clear and centered on offering worth.
  • Provide samples of your work. Showcase your abilities by providing examples of your earlier work.
  • Clarify the freelance writing companies you provide. You don’t need somebody reaching out about electronic mail copywriting once you truly work as a weblog publish author.
  • Provide contact information. Embody a contact kind and your electronic mail tackle at a minimal.
  • Be certain your website hundreds shortly. You don’t need purchasers to attend round earlier than they’ll learn your content material.

When creating your website, do not forget that search engines like google and yahoo like Google and Bing have a look at web sites in a different way than people do. So, when you’re making an attempt to rank excessive in search outcomes, make sure that your website has related key phrases and descriptions.

Your Web site Ought to Be Cell Pleasant

It’s no secret that most individuals now entry the online from their telephones. If you wish to attain them, you’ll must design your website to be mobile-friendly.

This implies ensuring your website appears to be like nice on smartphones and tablets. Your website ought to load shortly and show correctly on totally different gadgets.

When you have hassle with this, take into account hiring a designer that will help you out. There are many inexpensive choices accessible by means of websites like Upwork.com.

Grammarly To Assist with Enhancing

In case you’re not an ideal speller or have hassle with grammar, then Grammarly is a must have instrument for freelance writers. This app may be put in in your pc or used as a plugin in your net browser, and it’ll assist you to appropriate any spelling or grammatical errors in your writing.

The app works by analyzing your written paperwork and highlighting errors. When you’ve corrected these errors, you possibly can click on on the highlighted phrases and see recommendations for find out how to repair them.

There are different apps that provide comparable performance, corresponding to Spell Verify Plus and Grammarly Premium, which is arguably probably the greatest investments a contract author could make.

Hemingway To Simplify Your Writing

If you end up utilizing too many phrases or difficult sentence buildings, then Hemingway is a good instrument to assist simplify your writing. This app highlights:

  • sentences which can be onerous to learn,
  • sentences that might be easier
  • the studying stage of your writing
  • once you’ve used passive voice too usually

In case you’re a contract author that creates weblog posts or articles Hemingway may be a good way to scrub up your writing. In case you create even longer types of content material corresponding to ebooks, it’ won’t be as useful.

Your headline is the very first thing that potential readers will see, so it’s vital to ensure that it’s catchy and attention-grabbing. The Headline Analyzer instrument from CoSchedule will assist you to create headlines which can be each efficient and attention-grabbing.

You merely enter some textual content into the field and the app will analyze it and offer you tips about find out how to enhance it. For instance, it’ll let you know whether or not your headline makes use of lively voice or passive voice.

It additionally provides you concepts on what else you may add to your headline to extend its effectiveness.

Canva To Create Visuals

In case you’re not an ideal designer however must create visuals in your articles or weblog posts, then Canva is a good possibility. This on-line instrument enables you to create professional-looking designs with none prior design expertise.

All it’s essential to do is add a picture or select one from the library, kind in some textual content, and choose a background shade. You possibly can then drag and drop parts onto the canvas to construct your design.

When you’re achieved creating your design, you possibly can obtain it as a jpg or different file codecs or share it immediately by way of electronic mail.

AI and CopyScape To Pace Up Writing and Guarantee Originality 

AI is one other great tool that lets you write higher. AI may also help you to shortly create a tough draft for an article or publish. Nevertheless, whereas AI is usually a useful instrument it’s vital to recollect it can not exchange your writing abilities and the job of writing an excellent article. 

AI is infamous for producing factually incorrect content material, which is why you’ll discover it most helpful in areas the place you’re an skilled and may simply appropriate the AI. Use AI as one other writing instrument in your arsenal moderately than a substitute for you doing the work.

Personally, I like utilizing a mixture of Jasper.ai and Frase when writing weblog posts. Try this publish on the Finest AI for Bloggers to seek out out which one is likely to be finest for you.

You’ll then wish to ensure that the content material you’ve created with the assistance of AI is free from any plagiarism.

Copyscape scans your doc for situations the place you could have inadvertently copied one thing from some other place, and it’ll spotlight these situations so you possibly can repair your content material

This course of takes lower than 5 minutes and is tremendous inexpensive, usually costing just some cents per article.

Jasper AI

Cease spending a lot time writing weblog articles, social media posts, and gross sales emails… let Jasper write for you.

We obtain commissions from purchases made by means of our hyperlinks.

Phrase Counter Plus Chrom Extension To Know How Shut You Are to Being Performed

In case you’re engaged on a venture with a selected phrase depend, then Phrase Counter is usually a useful instrument. This extension enables you to see what number of phrases you’ve written and the way shut you might be to your purpose.

To make use of the extension, all it’s essential to do is set up the Chrome extension and open the web page containing your work. Then click on on the extension tab on the prime proper nook of the display screen.

You may additionally have the ability to use the settings in your phrase processor to routinely show the phrase depend as you write.

Impartial Contractor Settlement – Don’t Work With out One

In case you’re going to have a contract writing enterprise, then it’s vital to have contracts in place. This doc will define the phrases of your settlement along with your consumer and may also help to forestall any misunderstandings or issues down the highway.

The very first thing it is best to embrace in your contract is fee info. Be sure to know precisely how a lot cash you’ll receives a commission every time you full a bit of labor.

Subsequent, it is best to specify the variety of hours you’ll spend on every task. In case you don’t agree on a set period of time, then it’s possible that you simply received’t end the venture on time.

Lastly, it is best to state what occurs when you don’t meet your deadlines. It’s all the time finest to present your self loads of time to finish tasks, however generally issues occur past our management.

Embody a clause stating that you simply retain possession of the copyright to your work. Which means although you agreed to offer the consumer with unique rights to their materials, they nonetheless aren’t allowed to distribute it with out your permission.

Quickbooks – Straightforward to Ship Invoices and maintain monitor of your small business funds

As a contract author, you’ll must maintain monitor of your earnings and bills. Quickbooks is an app that allows you to just do that. You should use it to ship invoices, monitor funds, and see how a lot cash you’re making (and spending).

It’s simple to make use of and has a easy interface that makes it fast and straightforward to navigate.One in all it’s finest options is that it’s going to routinely ship fee reminders to verify your purchasers truly pay the bill on time.

Contena – A Freelance Job Itemizing Useful resource to Save You Time Having to Verify A number of Locations

Whenever you’re in search of new purchasers, it will probably take a number of time to seek out them. That’s why a single job board with filters is usually a large time saver.

With Contena, you possibly can arrange alerts to be notified when a job posting is offered that meets your area of interest and earnings necessities.

Learn our full overview of Contena right here.

Group Instruments to Make Certain You’re On High of The whole lot

There are occasions once we really feel like we’re drowning in emails and different messages. We wish to ensure that we keep organized in order that we by no means miss something vital.

That is the place instruments like ClickUp, systemized file naming, and backups come into play. These three instruments will assist you arrange all the things out of your electronic mail inbox to your information.


ClickUp is a venture administration instrument that helps you handle your workflow

In case you’re a freelancer who works on a number of tasks without delay, then you definately would possibly want some option to maintain monitor of which of them are accomplished and which of them are nonetheless lively.

That’s the place ClickUp is available in. With this instrument, you possibly can create duties and assign them due dates in addition to reminders, subtasks with due dates and a lot extra. You possibly can even create separate consumer activity lists to maintain all the things clearly organized.

Scrivener To Assist Arrange Your Writing

In case you usually have hassle organizing your ideas or getting began on a writing venture, then Scrivener is usually a lifesaver. This app enables you to create folders and sub-folders to prepare your concepts, and it features a built-in phrase processor so you can begin writing immediately.

Google Sheets To Observe Your Stats

If you wish to maintain monitor of your writing targets and progress, then Google Sheets is a good instrument to make use of. This app enables you to create easy spreadsheet paperwork that can be utilized to trace issues like phrase depend, article matters, submission deadlines, and earnings.

Dropbox – A Should for Backing Up Your Work

You might suppose that having your whole work backed up on-line is sufficient, however there are occasions when it’s essential to again up your work offline too. Dropbox is among the hottest apps for backing up your information on-line.

The free model of Dropbox means that you can retailer 2 GB of information, whereas the paid model provides you 2 TB of cupboard space.

A File Naming Protocol

One of many largest issues that writers face is preserving their information organized. In case you don’t know what folder construction to make use of, then you may find yourself losing hours making an attempt to determine what goes the place.

So it’s essential to determine how you’ll construction your file names so you possibly can simply discover them later.

Backside Line

There are a number of nice instruments for freelance writers on the market that may make your job as a contract author simpler. Do a little analysis and discover those that work finest for you. And don’t neglect to share your favourite instruments within the feedback under!


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